Grants and Projects Officer

Reporting to:              Head of Projects  

Key relationships:     Project Management Super Users, Programme Officers,                                     Fundraiser, Projects team.

Contract:                    One year, renewable

Working hours:          Full time (37.5 hours per week)

 

ABOUT US

ARTICLE 19 works to protect and defend freedom of expression and information (FoE/I), particularly individual advocates of these rights. Our goal is that those at the front line of defending freedom of expression and information are supported by effective networks of institutions and activists at the local, regional and global levels, and by strong legal frameworks and mechanisms, thus ensuring that violations are known, perpetrators held accountable, and effective relief or redress is secured.

 

The protection of these rights requires a holistic approach encompassing physical, digital, psychosocial and legal security. ARTICLE 19 works to improve the security conditions and protection tools and mechanisms for journalists, media workers, human rights defenders (HRDs), bloggers and others engaged in defending human rights, particularly freedom of expression and information, and exposing corruption. We work to systematize our global monitoring and reporting methodologies, linking them to international and regional mechanisms, as well as specific governments, to raise cases of violations.

ARTICLE 19 focuses in improving access of women and sexual and gender minority journalists, HRDs, media workers and other communicators to specific tools and knowledge to protect themselves online and offline from physical, digital and legal risks or threats. Protection mechanisms and support networks are nuanced to effectively mitigate risk and threats for women and sexual and gender minorities. 

 

Main Purpose of Job

The Grants and Projects Officer will ensure that ARTICLE 19 adheres to the various requirements in our grant contracts and projects. S/he will support effective delivery of the strategy and project management system and ensure we follow best practice in aid transparency.

 

KEY RESPONSIBILITIES

Grant Management (40%) 

  • Refine ARTICLE 19's grant management process and identify areas needing improvement and proactively address issues and gaps in a collaborative manner.
  • Provide direct technical grant management support to teams during grant start up, implementation and closure phases of the projects.
  • Monitor grant contracts and ensure full compliance with donor requirements and communicate changes to staff. 
  • Identify and seek solutions to grant management, compliance and implementation issues.
  • Review, revise and advise the organisation on contracts, agreements, grant closure procedures and other grant deliverables, as appropriate.
  • Understand and advise colleagues on donor policies and regulations and how to put them into practice.
  • As needed, serve as liaison between regional offices and the International office to resolve issues and support grant management in regional offices.
  • Maintain effective records of all ARTICLE 19 grant activity including current projects, donors and reporting requirements.
  • Document and communicate lessons from on-going grant management to help improve processes.

Strategy and project management system (40%) 

  • Ensure key process flows and reporting needs are captured in the project management system, co-ordinate data cleansing and migration of current projects and grants into the new project management system.
  • Train and support training of users; develop training and roll out materials and provide coaching to key colleagues.
  • Analyse and synthesise data/information from the project management system to understand issues, identify options and support sound decision-making.
  • Act as the focal point for the organisation on issues regarding the system and serve as a liaison between ARTICLE 19 and CAMMS (the company providing the project management system.

Accountability and Transparency (10%)

  • Promote accountability and transparency within operational areas of the organisational.
  • Coordinate the collation of institutional grants and contracts information required to comply with the International Aid Transparency Initiative (IATI) and other donors such as DFID, EC and USAID.
  • Analyse IATI publishing requirements per donor and portfolio and develop and propose system for regular publishing.
  • Coordinate the collation of information to ensure compliance with Accountable Now and transparency requirements.

The overall work of ARTICLE 19 (10%)

  • To participate in wider organisational planning and review work and undertake follow up tasks as directed.
  • As required, feed into ARTICLE 19’s discussions; participate in team meetings and other internal and external organisational and decision making groups.
  • Take part in organisation-wide projects as directed by senior management.
  • To represent ARTICLE 19 in external events, as agreed.
  • Other tasks that may be from time to time requested by senior management, commensurate with the role. 

 

PERSON SPECIFICATION

ESSENTIAL

Key knowledge and expertise:

  • Knowledge of human rights work/human rights advocacy. 
  • Proven international project management experience (involving more than one partner to strict funding criteria).
  • Proven experience of grant and/or project management or
  • Knowledge of grant and/or project management cycle
  • Excellent stakeholder management and communication skills.
  • Ability to engage and motivate others and coordinate their efforts into the system.
  • Ability to coach others on grant and project management and donor engagement.
  • Ability to deal with and analyse large quantities of project data for sound decision making.
  • Excellent IT skills including Excel and strong experience in system and process mapping and designing.
  • Excellent writing, reporting and editing skills including the ability to present information in a coherent manner.
  • Significant experience and understanding of the International Aid Transparency Initiative and donor rules and regulations related to aid transparency, particularly DFID and the Dutch Ministry of Foreign Affairs.

 Other: 

  • Must have or be able to attain a UK work permit.
  • Willingness to travel.
  • Commitment to work within ARTICLE 19's philosophy and objectives with strong desire to adhere to the organisation’s mission, core values and objectives.
  • Cultural sensitivity and commitment to equal opportunities and non-discrimination.

DESIRABLE 

  • Experience of working with donors such as DFID, the EC, FCO, SIDA, USAID etc.
  • Fluency in Spanish, French or Portuguese.                                                                                                                                                                 

The application deadline is 5th December 2018.