Admin and Human Resources Officer

Responsible to: Finance and Admin Manager

Key relationships: Regional Director of Eastern Africa, Programme Officers, Human Resources Team in London

Contract: 1 year (renewable)

Working hours: Full time 

Salary: Competitive KSH

Location: Nairobi, Kenya

 

ABOUT US

Established in 1987, ARTICLE 19 works for a world where all people everywhere can freely express themselves and actively engage in public life without fear of discrimination. Our mission is to promote and defend the universal human rights of freedom of expression and information around the world, through international advocacy, legal analysis, and regional and national projects. 

 

ROLE SUMMARY

The Admin & HR Officer organizes and coordinates administration duties and office procedures and leads in creating and maintaining a pleasant work environment, and ensuring high levels of organizational effectiveness and safety.

He/She ensures that the administrative activities within the office run smoothly on a daily basis. He/She will also handle and coordinate HR matters. 

 

KEY RESPONSIBILITIES

Administration:

  • Administration/ office managing and answering telephone calls and processing and receiving inward and outward mail expediently;
  • Petty Cash accounting;
  • Coordinate logistics; 
  • Organizing project events and maintaining project documentations;
  • Mobilization of participants; 
  • Creating and updating all database contacts;
  • Ensuring comprehensive travel and accommodation arrangements (plans, itineraries and agendas) for staff (for international and local travel) are prepared. This requires liaising with travel and insurance agents, sourcing competitively-priced hotel quotations and assisting staff members with the visa process (preparation and submission of visa applications and documentation) for varied countries, in and out of the Continent;
  • Organizing all board meetings and retreats (both local and international), which requires material (both confidential and non-confidential) to be compiled beforehand. Regarding staff members;
  • Assist programmatic leads to organize and execute events (workshops, meetings, conferences);
  • Providing direct assistance to the finance department. (completing expense reports, cross-checking requisitions requests lodged by programmatic leads, processing cheques and handling bank transactions);
  • Provision of hands-on assistance to the ARTICLE 19 Eastern Africa Board, staff members, the finance team.

Human Resourcing:

  • Handles day to day HR functions and duties;
  • Maintain proper staff records;
  • Ensure compliance with labour laws;
  • Advice employees on the interpretation of organization policies and procedures;
  • Advice managers in HR Policies and procedures;
  • Deal with employee requests;
  • Attend to staff grievances and complaints; 
  • Induct new employees;
  • Be the HR focal point in the Eastern Africa office for the HR team based in London.

Other: 

  •  Undertake other duties commensurate with the role as may reasonably be assigned by the Regional Director.

 

PERSON SPECIFICATION

ESSENTIAL:

Education:

  • Bachelors’ Degree level or equivalent with post-graduate qualification in human resource management, or other relevant field being an added advantage.

Experience: 

  • At least 3 years’ experience in administration & HR management; 
  • Experience of working with partner organizations;
  • Experience of working in a cross-cultural environment. 

Knowledge: 

  • Familiarity and interest with human rights, freedom of expression and/or democratization issues in Eastern Africa; 
  • Familiarity and interest with international and regional mechanisms for promoting and protecting human rights;
  • Knowledge of politics and societies in Eastern Africa. 
  • Knowledge and familiarity of standard HR processes, and compliance with labour laws.

Other requirements:

  • Commitment to ARTICLE 19’s values and objectives;
  • Commitment to equal opportunities;
  • Ability to travel extensively.                                  

The incumbent should also possess the following skills:

  • Able to operate on own initiative with demonstrable time-management skills;
  • Excellent written and spoken English and Kiswahili;
  • Analytical and strategic planning skills;
  • Excellent project management and administration skills;
  • Excellent research and report writing skills;
  • Excellent writing and presentation and advocacy skills;
  • Excellent communication skills and sensitivity in working with people from various cultural and social backgrounds;
  • Excellent organizational and logistical skills;
  • Excellent skills in word-processing and working with spreadsheets;
  • Familiarity with the use of e-mail and the internet;
  • Ability to work under pressure, with little administrative support and to meet strict deadlines.

Desirable:

  • Knowledge of French;
  • Experience of working in an NGO environment;
  • Experience with civil society capacity-building, including training;
  • Experience in the human rights advocacy field.

Application deadline is 23rd November 2020.

                               

ARTICLE 19 is striving to be an equal opportunities employer. The aim of this policy is to ensure that no job applicant or employee receives less favourable treatment on grounds such as race, colour, nationality or citizenship, ethnic or national origins, religion, sex or gender identity, marital status, age, disability, or health status, sexual orientation or is disadvantaged by conditions or requirements which cannot be shown to be justified. We actively encourage applications from all sections of the community.