Law and Policy Team Assistant

Responsible to: Senior Director for Law and Policy Programme

Key Relationships: Law and Policy Team, Finance Team, Projects Team, Communications and Campaigns Team, Regional Offices and Teams

Working hours: Full time (5 days/37.5 hours a week)

Salary: Circa £30,000 per annum

Contract: Permanent

Location: ARTICLE 19's London office

 

ABOUT US

Established in 1987, ARTICLE 19 works for a world where all people everywhere can freely express themselves and actively engage in public life without fear of discrimination. Our mission is to promote and defend the universal human rights of freedom of expression and information around the world, through international advocacy, legal analysis, and regional and national projects.

 

In the previous five years, one of the key achievements of ARTICLE 19 has been expanding and strengthening our international reach by consolidating our presence outside the UK, recruiting national or regional staff, and establishing strong and operationally autonomous national or regional offices. Being based in the countries and regions on which we work, we believe we have a better understanding of regional and national realities and local needs and thus have greater impact on freedom of expression developments. We are able to respond more swiftly to opportunities or crises. We are closer to our partners, and thus more capable to respond to their demands and strengthen interactions and capacities. ARTICLE 19 regional/national offices are able to rely on ARTICLE 19’s international work, legal and policy expertise, and its reputation for delivery and impact, and bring all of these qualities and characteristics to national debates for a stronger protection of the right to access to information and freedom of expression. ARTICLE 19 Law Team is operating from the international office in London, with some staff members located in other offices globally.

 

ROLE SUMMARY

The Law and Policy Team supports ARTICLE 19’s Law and Policy Team to effectively implement law and policy, and international advocacy related activities in line with the Expression Agenda, ARTICLE 19’s global strategy.

Under the overall supervision of the Senior Director of Law and Policy, supporting all members of the Law and Policy Team, and working closely with the finance and project teams, the Assistant is responsible for facilitating the smooth functioning of the Law and Policy Team by providing administrative and logistical support and supporting substantive research in all related projects. S/he plays a particularly important role in financial and project administration of Law and Policy projects, including supporting the development of financial reports in line with donor requirements, and ensuring that all relevant documentation and files are maintained, organised and disseminated as required.

Additionally, the Assistant will support to advocacy undertaken by the Law and Policy staff and coordination of cross-organisational and external actions in collaboration with the Communications & Campaigns team, management of events and meetings.

 

KEY RESPONSIBILITIES

Project Management and Implementation: (50%)

  • Providing administrative and logistical support to the Law and Policy Team
  • Being responsible for maintenance of internal project management and knowledge and learning management tools of the Law and Policy Team.
  • Taking part in the internal processes relevant for projects and programme management.
  • Maintaining and strengthening project files and reporting, financial documents and budget reports, processing invoices, while keeping to agreed guidelines, reporting schedules and deadlines.
  • Assisting with production of timely and compliant internal reporting as per the annual and quarterly reports and donors’ reports, as well as monitoring and evaluation.
  • Monitoring project budgets and maintaining up-to-date records of project expenditure; maintaining financial records of project expenditure and ensuring all expenditure is logged with the Finance Team
  • Drafting minutes and ensuring coordination and information exchange between the Law and Policy Team members and Global Law and Policy Forum.
  • Contributing to maintenance and development of the Global Law Team and the Law and Policy Team records and library, and to the development of relevant information systems to improve institutional memory and learning
  • Assisting the external partners of the Law and Policy Team in related projects as necessary.

 Event organisation in London and elsewhere: (25%)

  • Ensuring a smooth, timely and effective delivery of all Law and Policy Team events (including trainings, workshops, advocacy missions and conferences).
  • Organising event logistics, including flights, accommodation, visa applications, expenses, catering and meeting materials.
  • Attending events and providing logistical support to the Law and Policy Team and event participants.
  • Keeping records of financial and programmatic materials related to events.
  • Liaising with relevant ARTICLE 19 staff globally on tasks related to events. 

  Legal and advocacy support: (20%)

  • Contributing to preparation and assisting with research of materials, such as legal analysis, policies or statements, developed by the Law and Policy Team.
  • Supporting the production of reports, blogs, articles and other outputs for the Law and Policy Team related publications and website, including proof-reading, editing, liaising with translators and designers, in collaboration with the Communications & Campaigns team.

 Other: (5%)

  • Undertaking other duties commensurate with the role as may reasonably be assigned by the Senior Director for Law and Policy.

PERSON SPECIFICATION

ESSENTIAL

Education and Education: 

  • Educated to a degree level or equivalent.  
  • Experience with an NGO or charity, in particular working in an office support or administrative role.
  • Experience of contributing to donor narrative and financial reports, compiling budgets and tracking, and maintaining records of project expenditure.

Skills and Abilities: 

  • Excellent administrative skills with a high level of accuracy and attention to detail.
  • Excellent written and verbal communication skills in English.
  • Confident in using project management and financial systems for ensuring budgetary oversight.  
  • Highly organised, with an ability to read and process financial documents.  
  • Ability to conduct research to a specific brief, checking facts using a variety of sources, and with a keen eye for detail, ability to proofread documents, including legal documents, in English to a high standard.
  • Ability to multi-task, prioritise, and complete activities under time pressure.
  • Good interpersonal skills and experience working and communicating with colleagues and partners in different locations.
  • Self-motivation and the ability to work with minimal supervision.

Other requirements:

  • A mandatory requirement is the right to work in the UK – ARTICLE 19 does not sponsor individuals for employment-based visas for this position. Please do not apply for this position unless you already have the right to work in the UK.
  • Commitment to support and work within ARTICLE 19’s vision, mission, core values and objectives.
  • Ability to work in a multicultural work environment and commitment to equal opportunities and non-discrimination.                                  

 DESIRABLE

  • Experience of supporting advocacy activities.
  • Written and spoken fluency in another UN language (in particular French, Russian, Spanish or Arabic).

 

Application deadline is 17th April 2020.