Systems Accountant

Reporting to:              Director of Finance & Operations

Key Relationships:    Regional Finance staff, International Office Finance staff

Location:                    London

Contract:                    12 months Fixed Term Contract

Working hours:          Full time (37.5 hours per week) 

 

ABOUT US

ARTICLE 19 works to protect and defend freedom of expression and information (FoE/I), particularly individual advocates of these rights. Our goal is that those at the front line of defending freedom of expression and information are supported by effective networks of institutions and activists at the local, regional and global levels, and by strong legal frameworks and mechanisms, thus ensuring that violations are known, perpetrators held accountable, and effective relief or redress is secured.

The protection of these rights requires a holistic approach encompassing physical, digital, psychosocial and legal security. ARTICLE 19 works to improve the security conditions and protection tools and mechanisms for journalists, media workers, human rights defenders (HRDs), bloggers and others engaged in defending human rights, particularly freedom of expression and information, and exposing corruption. We work to systematize our global monitoring and reporting methodologies, linking them to international and regional mechanisms, as well as specific governments, to raise cases of violations.

ARTICLE 19 focuses in improving access of women and sexual and gender minority journalists, HRDs, media workers and other communicators to specific tools and knowledge to protect themselves online and offline from physical, digital and legal risks or threats. Protection mechanisms and support networks are nuanced to effectively mitigate risk and threats for women and sexual and gender minorities.

 

ROLE SUMMARY

ARTICLE 19 have implemented a new accounting system, Access Dimensions, in a number of our regional offices but not all.

The role is to complete the initial rollout of the system to the remaining regional offices and then move to phase 2 of implementation for all offices, to ensure that we are making the most effective use of the system for both input, control and reporting. 

This is a temporary role, on a 12 months fixed term contract.

 

KEY RESPONSIBILITIES

  • Support the regional offices to implement the system so that they can report income and expenditure by grant and donor activity code in a timely manner, and that their balance sheets are correct.
  • Support Brazil, Mexico and Bangladesh in particular as they implement the system.
  • Ensure that there is no technical or knowledge barrier to the regional offices completing their monthly reporting, including the balance sheet reconciliation processt. 
  • Review, advise and lead on the implementation of phase 2 in the UK office: purchase orders; expense management; document management; user report management; use of FocalPoint. 
  • Lead the process of reviewing reporting requirements, including regional requirements and consolidated reporting, and where possible write reports in Crystal Reports to achieve this.
  • Review workflow of journals, expenditure, income, payroll and other areas to ensure that the most efficient and effective processes are used with Access, paying due attention to internal controls. Support the production of a Financial Policies and Procedures Manual in this regard and otherwise write procedure guides.
  • Ensure ARTICLE 19 is using the most up-to-date version of Access and manage the upgrade process to the version for all regions.
  • Provide support and training for all users, liaising with Access support where necessary.
  • Manage users and licensing for Access and add-ons (including Focal Point, AOI, INXL).
  • Manage standing data for the system, including but not limited to: exchange rates, contract codes, team codes, nominal codes. 

 

PERSON SPECIFICATION

ESSENTIAL

  • Accountant qualification. 
  • A minimum of 1 year working with Access Dimensions within the last 5 years.
  • Excellent knowledge & experience in Excel.
  • Excellent system skills – implementation or development of a system, or a significant new process. Ability to learn new systems quickly.
  • Ability to be self-motivated, organised and work in a team.
  • Ability to work under pressure and meet strict deadlines.

Desirable

  • Experience of working in an international team.
  • Experience of project or change management.
  • Report writing skills – e.g. Crystal Reports, SQL.
  • Experience of writing user guides, procedure notes or manuals, or similar. 
  • Experience of working in the charity sector, in particular reporting restricted expenditure against grant income. 
  • Experience of working in a multi-currency environment.
  • Experience of working in a remote support function.

 Other requirements

  • Must have the right to work in the UK.
  • Ability to work in a multi-cultural work environment and commitment to equal opportunities and non-discrimination.
  • Be sympathetic to the aims and objectives of ARTICLE 19.

 

Application deadline: 19 June 2019.